Combining GoBright with Evoko Liso meeting room displays
Like many solutions on the market, the GoBright platform readily integrates with existing Office365, Exchange or Google Workspace room resources/calendars. While it is recommended for the best experience to use GoBright-certified meeting room panels, GoBright can run in tandem with an existing room booking solution (if this solution is also integrated with the room calendars).
This allows GoBright's web portal, mobile app, Outlook plugin and map kiosks to permit room bookings to be made easily, whilst still retaining the customer's existing meeting room displays.
In this article, we will specifically cover the Evoko Liso meeting room panel, however the principles in the guide can be applied to other room booking screen vendors also.
Advantages
- Bookings made in GoBright will appear on the Evoko Liso display.
- End customer can maintain the existing Liso panel look and feel
- No further hardware installation for the room needed (unless installing GoBright room sensors, or other parts of the GoBright solution - such as map kiosks, wayfinder screens etc).
- Lower hardware investment cost through keeping existing Evoko Liso panels in place.
Disadvantages
- Requires the deployment and management of two separate solutions (and associated costs of running both)
- Limitation on report data for no shows (unless using GoBright room sensors)
- No ability to set custom display backgrounds (due to the Liso's features)
- Room bookings made on the Evoko Liso panel do not record the organiser name (due to the Liso's limited impersonation integration). Therefore, room booking entries in GoBright's reports will not display the orgnaniser name, if the meeting was booked at the Liso panel. Recommended to switch to GoBright certified panels if this is required.
- Liso room panels cannot be controlled/managed within GoBright. This must be done in the existing Evoko Home solution.
- Careful consideration must be made to avoid enabling conflicting settings in GoBright portal and Evoko Home (such as check-in / no-show detection).
- Management of users needs to be maintained in both Evoko Home and GoBright.
Evoko Home settings
Evoko Home should be set to use the same service account as GoBright. The steps for creating the service account for GoBright should be followed. Once created this same service account can be used when setting up Evoko Home (or amended in Evoko Home if an existing Evoko installation).
End user will need to have Evoko Home installed, and the users list populated (unless no PINs/RFID will be used).
Check in should be enabled within only one of the two solutions (either Evoko or GoBright), to avoid false cancellations.
If planning to use the Liso panels to handle the check in procedure, enable check in within Evoko Home, and disable no show detection in GoBright (see bullet point in GoBright portal settings section below).
If planning to use GoBright PIR room sensors for check in, disable check in within Evoko Home.
GoBright portal settings
If the end user will permit check in from the Liso screen, no show detection must be unticked in the GoBright room profile (under Settings > Meet > Profiles) and set up only in Evoko Home (therefore Evoko handles all checking in/room release).
If checking in via a GoBright room sensor, check in for all rooms must be disabled in Evoko Home. In this instance, GoBright is handling the check in/room release.
No show detection must be ticked in GoBright under Room Profiles, with ‘Booking Confirmation by Sensor’ ticked, and ‘Booking Confirmation on Display’ unticked. No-show analytics will only appear correctly in GoBright if using Room sensors for check in.
